CHAPTER
II
Formation of Supervisory Body |
| 3. |
The National Records and Archives Supervisory
Body shall be formed to guide and supervise the conservation
and safe keeping of the national records and archives in its
entirety.
|
| 4. |
The Government shall form the Supervisory
Body with citizens as follows:-
(a)shall form with a minimum of 5 members to a maximum of 15
members.
(b)shall designate the Chairman and Secretary of the Body. |
CHAPTER III
Duties and Powers of Supervisory Body
|
| 5 |
The duties and powers
of the Supervisory Body are as follows: - |
| |
(a) |
scrutinizing as to whether
or not records transferred to the Department warrant classification
as archives, and if they are found to be so classified as archives,
directing the preservation of the same; |
| |
(b) |
if any record or archives
of a foreign country concerning Myanmar is beneficial to the
State, directing the acquisition by transfer or purchase of
the same; |
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(c) |
directing acquisition
by transfer of treaties, international agreements, exchange
notes etc. executed by Myanmar; |
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(d) |
directing the preservation
of printed and published laws, rules, regulations, bye-laws,
orders, declarations, procedures, manuals, reports, gazettes,
documents etc. sent to the Department by Government departments;
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(e) |
directing the scrutiny
and receipt of records transferred to the Department by Government
departments in accordance with the grade of security and tenure;
|
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(f) |
out of the records transferred
by other organizations to the Department, directing the scrutiny
and receipt of those records which warrant preservation or if
there is a proposal for sale of the records, directing the purchase
of the same, if required; |
| |
(g) |
out of the records transferred
by any individual to the Department, directing the scrutiny
and receipt of those records which warrant preservation, or
if there is a proposal for sale of the records, directing the
purchase of the same, if required; |
| |
(h) |
when requested by any
Government department, any other organization or any individual
to use as reference, records and archives transferred to the
Department directing duplicates of the same to be made in accordance
with the terms and conditions prescribed; |
| |
(i) |
when submitted in the
prescribed manner by any Government department, any other organization
or any individual to study archives of the restricted, private
and confidential grades, deciding after scrutiny as to whether
permission should be granted or not; |
| |
(j) |
out of the records which
have come into the possession of the Department, directing of
those records which do not warrant preservation; |
| |
(k) |
submitting and obtaining
the decision of the Minister as to whether any archives be permitted
to be taken abroad ; |
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(l) |
inspecting from time to time as
to whether the archives are conserved properly or not ; |
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(m) |
directing provision to
assistance requested by Government departments in respect of
records management ; |
| |
(n) |
delegating responsibility
to the Director General in respect of other matters to be carried
out under this Law. |
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