CHAPTER IV
Transferring of Records, Classifying the Grade of
Security and the Tenure of Records |
| 6. |
Records in the possession of Government departments
: - |
| |
(a) |
which have completed 12 years and are no longer in use shall
be transferred to the Department ; |
| |
(b) |
which although have not completed 12 years may
be transferred to the Department, if the Government departments
so desire.
|
| 7. |
When transferring records to the Department under
section 6, the Government department concerned shall classify
as follows after reviewing as to whether the grade of security
of such records needs to be lowered or not : - |
| |
(a) |
strictly confidential grade records ; |
| |
(b) |
confidential grade records ; |
| |
(c) |
private grade records ; |
| |
(d) |
restricted grade records.
|
| 8. |
(a) |
The Supervisory Body shall classify the records transferred
to the Department under section 6 into records and archives
; |
| |
(b) |
The Supervisory Body shall prescribe the grade
of security of archives.
|
| 9. |
The grades of security and the tenure of the archives
are as follows : - |
| |
(a) |
without limitation of time in the case of strictly confidential
grade archives : |
| |
(b) |
50 years in the case of confidential grade archives
; |
| |
(c) |
30 years in the case of private grade archives ; |
| |
(d) |
25 years in the case of restricted grade archives. |
| 10. |
The Supervisory Body may from time to time review
and lower or raise the grade of security and tenure of archives.
|
CHAPTER V
Powers of the Minister
|
| 11. |
The Minister has the following powers
: -
|
| |
(a) |
giving decision in respect of application requesting
permission to take any archives abroad ;
|
| |
(b) |
giving decision in respect of application requesting
permission to study any archives of the strictly confidential
grade ;
|
| |
(c) |
granting exemption to records from being transferred
to the Department under section 6 sub-section.(a) where such
exemption is warranted ;
|
| |
(d) |
giving decision in matters submitted by the Supervisory
Body or the Director General ;
|
| |
(e) |
guiding and directing as may be necessary the
management of records and archives.
|
|
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Our Ministry
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